How to project manage an office move

Let’s have a look at how to project manage an office move so it goes smoothly.

1. Decide on the professional moving company

You have the option to hire professional movers that will take care of everything for you. If you decide to hire professionals, the physical move will then be their responsibility.

2. Give notices

You’ll need to inform all your employees, vendors, and clients of the intended move. It is highly recommended that you do this as soon as possible. Hold meetings to discuss and answer all the queries about the move and keep everyone in the loop all the time to make the process as smooth as possible.

3. Forecast the growth of your company

Before deciding on the new office location, you’ll need to determine how much space you’ll need in your new office. That will be determined by the current number of employees and the expected number of employees in the near future. This will help you choose the right location.

4. Negotiating the lease

When you are done with the selection of office location, you’ll need to negotiate the lease. Again, you’ll need to have forecast data to estimate the length of your lease and the type to avoid any inconveniences.

5. IT office move plan

Your IT department will have specific tasks to plan the infrastructure. So, work with their head of department to plan the move so that you have the necessary infrastructure in place before the move.

6. Update all marketing material

Update the address on your company website, stationery, brochures, business cards, etc.

7. Project management office relocation checklist

Keep an office move checklist of all the necessary tasks so you know if you are going according to the schedule or not. It will also help you keep a check on all the completed tasks and pending tasks to streamline the relocation project.

8. Review

To ensure that you project manage an office move smoothly you need to review the office move plan. Best to review your project plan from every aspect to make sure that you are not missing something. This will give you the opportunity to correct your mistakes (if any) and potentially save you from losing money.